Singapore Medical Society London

Updated by smsl on June 15th, 2009

Taken from: http://medicine.nus.edu.sg/clinical/

 

Eligibility

All special clinical students will be registered under the Yong Loo Lin School of Medicine at the National University of Singapore.  Applicants must be bona fide students of a medical school, and already in their clinical years.  Applicants should apply at least 6 months in advance*, otherwise the application will not be considered.  At the earliest, applications will be processed 12 months before the start of the proposed elective.

* Applications submitted from 1 July 2009 are to be at least 6 months in advance of the posting.

Postings

• Postings are counted in weeks, commencing on a Monday, and ending on a Saturday. The minimum and maximum posting periods are 2 weeks and 12 weeks respectively. Requests for postings outside stipulated dates will be on case-by-case basis, as and when is appropriate to departmental activities.
  

• In Section 3 of the application form (Proposed Elective Postings), students must indicate the exact period (ddmmyyyy) of their proposed electives. Students who do not indicate their choice of hospital next to the preferred elective department will be posted to National University Hospital (NUH). Applicants are advised to give at least three alternative postings, in case their preferred department or hospital is not available.

• Students who wish to do projects should inform us at least 2 months before the commencement of the elective attachment.

• Postings applied for are subject to the availability of vacancies and supervision, and the Dean’s approval.
• Applicants are advised to make their own arrangements for malpractice insurance coverage for the period of the posting.

Other Information

Vaccinations

Applicants are strongly advised to be vaccinated against communicable diseases such as Varicella (Chicken Pox) and Rubella.

Changes or Cancellations

Request for change in discipline / department / hospital of postings will not be entertained after application is submitted. For changes in posting date, applicants will be charged $53.50 (including 7% GST) for each change request.

Applicants are strongly advised against making any changes and should be certain of their preferred choices of posting and dates before submission of application.

Applicants who are unable to pursue their clinical postings in our Faculty should inform us at least 4 weeks in advance. Students who fail to take up a place offered, without giving a valid reason, will not be offered a place in future.

Evaluation

All reports will be sent directly to the students’ respective universities, with the exception of those who have been instructed by their universities to collect their reports personally. In such cases, students should inform us when they report for their postings on the first day, and to collect the forms from us at the end of the posting.

Immigration

• Applicants from the countries listed on the following website will need to apply for a student visa before arriving in Singapore: http://www.ica.gov.sg/services_centre_overview.aspx?pageid=252&secid=165

• With effect from January 2003, the Immigration & Checkpoints Authority (ICA) has implemented a web-based system for student pass application called the “Student Pass On-Line Application & Registration” (SOLAR), which is designed to streamline current student pass procedures and reduce processing time.

• The Application of Student Pass will be issued to you upon confirmation of your posting. This form should be submitted at least 1 month before commencement of your posting.

• Once we receive your completed application form, we will register your request through ICA’s SOLAR system and inform you to complete Form 16 online before ICA can process your application.

• To access SOLAR, please go to the website at http://www.ica.gov.sg and select “Student’s Pass Online Application & Registration“.

• Select “Student“ button to begin.

• Key in the following five fields as indicated in the attached confirmation page:-

1. Your unique SOLAR Application Number (should be NU-2006-XXXXXXXXXXXXXXX)
2. Name: Please check that the particulars in these fields are correct and key in the exact format. Please inform us immediately if there are any mistakes.
3. Nationality: Please check that the particulars in these fields are correct and key in the exact format. Please inform us immediately if there are any mistakes.
4. Date of Birth: Please check that the particulars in these fields are correct and key in the exact format. Please inform us immediately if there are any mistakes.
5. Sex

• Once SOLAR confirmed that the application process has been completed successfully, you will be prompted to fill up Form 16, in which the following information is mandatory:-

1. Marital Status (e.g. Single, Married etc)
2. Race
3. Religion
4. Country of Birth
5. List of Countries Applicant has Resided for past 5 years (to indicate at least one country)
6. Type of Travel Document Held (Should be “International Passport”)
7. Antecedent (must select either “Yes” or “No” answers)
8. Declaration (checkbox must be checked or clicked)

• You need not indicate your passport number if the information is not available at that time. Please remember to print a copy of Form 16 afteryou have submitted it successfully via SOLAR and bring it (complete with Passport details and duly signed) with you when you come for registration.

• Once Form 16 has been submitted successfully via SOLAR, ICA will proceed to process your student pass application and inform us of the outcome within 3 working days (for those nationals who do not require entry visa) or 2 weeks (for those nationals who require entry visa). You may also check the status of your application via SOLAR.

• If you are from a non-visa required country (e.g. Malaysia, Indonesia, Thailand, Philippines, Vietnam etc.), you can collect the approval letter at the point of registration. However, if your application is unsuccessful, we will inform you via e-mail/letter and your offer will be deemed as withdrawn accordingly.

• If you are from a visa-required country (e.g. P.R. China. India, Bangladesh, Myanmar etc.), we will send you the In-principle Approval (IPA) letter, which also serves as a single-journey entry visa. You will be able to enter Singapore using the original copy of this letter and a valid passport. Similarly, if your application is unsuccessful, we will inform you via e-mail/letter and your offer will be deemed as withdrawn accordingly.

• For any queries regarding SOLAR, please e-mail to ICA_Feedback@ica.gov.sg

• Once we have registered your student pass application via the online system of our Immigration & Checkpoints Authority (ICA). ICA will need your confirmation via the same system before they can process your student pass application and grant you an In-principle Approval (IPA) letter. Please refer to the attached letter for detailed instructions and the Confirmation Page. Please note that candidates without the IPA will not be granted the student pass later.

• To further strengthen the control of communicable diseases like Human Immunodeficiency Virus (HIV) infection and Tuberculosis in Singapore, with effect from 1 March 2000, all foreigners who apply for the student pass for 6 months and above would have to undergo and pass a medical examination conducted by a qualified medical practitioner either in Singapore or in their home country, which must include the following:
  •   general physical medical examination
  •   a chest x-ray
  •   a test for HIV

• Those who opt to do the medical examination in Singapore can do so at the Health Service, University Health Centre (UHC), which is located at National University of Singapore, Level 1, 20 Kent Ridge Road, Singapore 119080. The medical practitioner must record and certify the results of the medical examination conducted on each applicant using the official medical report form given by the Immigration & Checkpoints Authority (ICA). The report must be in English. A medical report in any other form or format will not be accepted. One form is to be used for each applicant.

• The original copy of both the radiologist report on the chest x-ray and the laboratory report on the HIV test must be attached to the completed medical report when applying for the relevant immigration pass. Please note that the reports must not be issued more than 3 months ago at the time of submission to ICA.

• After your registration, your IPA letter will be stamped with the required period before you proceed to convert your social visit pass into a student pass. 

• The fee for a Student’s Pass is $40/= per year or part thereof.  If an applicant requires a visa to enter or stay in Singapore beyond the visa-free period, he/she will need to pay an additional fee of $20 for a single-entry visa. A further $20 may also be payable for a multiple-entry visa with the issue of the Student’s Pass. The fee is payable when the successful applicant completes the formalities to collect the Student’s Pass. You may make payment by NETS, CashCard or EZ link cards.

• You may do so either in person at the ICA (located next to the Lavender MRT Station – see map at http://app.ica.gov.sg/about_ica/ica_building.asp) or through the Office of Student Affairs (OSA), located at Yusof Ishak House.

Accommodation

You may apply for accommodation in the guest rooms available on campus. You may download the application form for guest rooms at the website at http://www.nus.edu.sg/osa/housing/acc/gstrms.html
For queries, please contact the Office of Student Affairs at:

Office of Student Affairs, Student Service Centre
Residential Services
National University of Singapore 31, Lower Kent Ridge Road, Level 1, Yusof Ishak House
Singapore 119078
Tel: (65) 6516 1384, Fax: (65) 6777 0155.
Email: http://www.nus.edu.sg/osa/housing/contact.html . 

Available Postings

• NUS provides postings in the following hospitals/institutions: 

 

ALEXANDRA HOSPITAL (AH)
CENTRE FOR FORENSIC MEDICINE (CFM)
CHANGI GENERAL HOSPITAL (CGH)
KANDANG KERBAU WOMEN’S & CHILDREN’S HOSPITAL (KKW&CH)
NATIONAL CANCER CENTRE (NCC)
NATIONAL HEART CENTRE (NHC)
NATIONAL SKIN CENTRE (NSC)
NATIONAL NEUROSCIENCE INSTITUTE (NNI)
NATIONAL UNIVERSITY HOSPITAL (NUH)
SINGAPORE GENERAL HOSPITAL (SGH)
SINGAPORE NATIONAL EYE CENTRE (SNEC)
TAN TOCK SENG HOSPITAL (TTSH)
WOODBRIDGE HOSPITAL & INSTITUTE OF MENTAL HEALTH (WH & IMH)  

• Dates indicated in the list of available electives are subject to changes.
• We will not be able to arrange for electives in departments / hospitals which are not indicated in the elective list.
• You may view or download the list of available postings here:
  

  - Microsoft Word (DOC) format
  - Adobe Acrobat (PDF) format

Documentation Required for Elective Application

In summary, the following documents must be submitted to our office (Attn: Ms Serene Goh, Dean’s Office, Yong Loo Lin School of Medicine, National University of Singapore, Clinical Research Centre, Block MD 11, #02-02, 10 Medical Drive, Singapore 117597).

For details on the requirements below, please refer to the website at http://www.med.nus.edu.sg (-> Home -> Undergraduate -> Admission of Special Elective & Clinical Students.)

S/No	Document	When to submit?
1	Completed application form	Submit online at least 6 months* in advance of intended posting.   * Applications submitted from 1 July 2009 are to be at least 6 months in advance of the posting.
2	Application fee Letter confirming student status Proof of Hepatitis B screening Proof of health insurance (for non-Singaporean applicants) Letter confirming completion of Personal Protective Equipment (PPE) Modules	Submit by post within 1 month of online application

* Confirmation of placement will only be given upon receipt of the abovementioned documents. 

* All documents must be submitted in English.

ONGOING INFECTION CONTROL PRECAUTIONARY MEASURES

• In the event of any epidemic outbreak, the University reserves the right to cancel your placement.

• You are to adhere to infection control guidelines set by the Ministry of Health, the hospital of posting, and NUS.

• Personal Protection Equipment (PPE)
  1. Proof of certification in the use of Personal Protective Equipment and related procedures. This includes Mask Fitting, Gowning, Gloving and Hand Washing Techniques.
  2. You may be required to don PPE during the clinical postings. PPE includes N95 masks, surgical masks, goggles, gowns, aprons and gloves. The use of these items will vary according to the level of alert.
  3. Postings in Emergency Medicine (A&E) require full PPE. You are required to pay (in cash) for the cost of your PPE on the first day of reporting. The estimated cost of PPE in Emergency Medicine is S$70 per week.
• You will be required to monitor your temperature at least twice daily and are to have a thermometer (digital is recommended) available upon registration on the first day of reporting.
• After you have been offered a place, you will be asked to sign an acceptance form indicating your acceptance of these terms and conditions of your posting.

 

LIST OF POSTINGS

DEPARTMENT	HOSPITAL	PERIOD
ANAESTHESIA	AH	January to December *Maximum posting period: 3 weeks *Not more than 2 students at any one time
	CGH	February to June *Maximum posting period: 3 weeks *Not more than 1 student at any one time
	NUH	January to December *Maximum posting period: 3 weeks *Not more than 1 student at any one time
	SGH	February to June *Maximum of 4 students per year based on the character of Anaesthesia  programme
CARDIOLOGY	NUH	January to December
	NHC
COMMUNITY, OCCUPATIONAL & FAMILY MEDICINE	NUS	April to May
DERMATOLOGY	CGH	January to December *Maximum posting period: 4 weeks *Not more than 1 student at any one time
	NSC	January to December *Maximum posting period: 4 weeks *Not more than 2  student at any one time
DIAGNOSTIC RADIOLOGY	CGH	January to December
	NUH	January to December *Maximum posting period: 3 weeks

 

DEPARTMENT	HOSPITAL	PERIOD
INFECTIOUS DISEASE	TTSH	January to December *No postings will be arranged around Chinese New Year & Christmas periods *Not more than 2 students at any one time *Minimum posting period: 2 weeks *Maximum posting period: 4 weeks
EMERGENCY MEDICINE (A&E)	AH	January to December *Maxmum posting period: 3 weeks *Not more than 2 students at any one time
	CGH	January to December *Minimum posting period: 2 weeks *Maximum posting period: 4 weeks *Not more than 2 students at any one time
	NUH	January to December *Minimum posting period: 2 weeks *Maximum posting period: 4 weeks *Not more than 2 students at any one time
	TTSH	January to December *Minimum posting period: 2 weeks *Maximum posting period: 4 weeks *Not more than 2 students at any one time
MEDICINE A) GASTROENTEROLOGY	CGHNote: Pl indicate the specific Medicine Department	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Minimum posting period: 4 weeks *Not more than 1 student at any one time
MEDICINE B)  GERIATRIC MEDICINE		July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Minimum posting period: 4 weeks *Not more than 2 students at any one time
MEDICINE C) GENERAL MEDICINE		July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 2 students at any one time
		July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 2 students at any one time

 

DEPARTMENT	HOSPITAL	PERIOD
MEDICINE	AH	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 2 students at any one time
	NUH	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 3 students for each period above
	TTSH	July to December; January to February *Not more than 3 students at any one time
MEDICINE A) GASTROENTEROLOGY	SGH Note: Pl indicate the specific Medicine Department	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 2 students for each period above
MEDICINE B) RESPIRATORY & CRITICAL CARE MEDICINE		July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *4 weeks and more in the dept will be assigned a research project under supervision *Not more than 2 students for each period above.
MEDICINE C) INTERNAL MEDICINE		July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 3 students at a time *Minimum posting period: 4 weeks
NEUROSURGERY	NNI (TTSH Campus)	January – December *Not more than 2 students at any one time
NEUROLOGY	NNI (TTSH Campus)	January – December

 

DEPARTMENT	HOSPITAL	PERIOD
Neuroradiology	NNI (TTSH Campus)	January to April and July to October *Not more than 2 students at any one time *Minimum posting period: 2 weeks
OBSTETRICS & GYNAECOLOGY	KKW&CH	January to December *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *No postings will be arranged around Chinese New Year & Christmas periods *Not more than 2 students at any one time
	NUH	January to December *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *No postings will be arranged around Chinese New Year & Christmas periods *Not more than 2 students at any one time
OPHTHALMOLOGY	NUH	January to December *Not more than 2 students at any one time
	CGH	January to December *Maximum posting period: 2 weeks *Not more than 1 student at any one time *No posting will be arrange around first two weeks of November and May
	SNEC	January to December *Not more than 6 students per year *Maximum posting period: 2 weeks *No posting will be arranged around Chinese New Year & Christmas period
	TTSH	January to December *Not more than 2 students at any one time *Minimum posting period: 2 weeks *Maximum posting period: 3 weeks *No postings will be arranged around Chinese New Year & Christmas periods

 

DEPARTMENT	HOSPITAL	PERIOD
ORTHOPAEDIC SURGERY	AH	January to December *Not more than 2 students at any one time
	CGH	January to December *Not more than 2 students at any one time
	NUH	January to December *Not more than 5 students at any one time
	SGH	January to December *Not more than 10 students at any one time
	TTSH	January to December *Not more than 2 students at any one time
OTOLARYNGOLOGY	NUH	January to December *Minimum posting period: 3 weeks *Maximum posting period: 4 weeks *Not more than 2 students at any one time
	SGH	January to December *Not more than 2 students at any one time
PAEDIATRICS	KKW&CH	January to December *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 2 students at any one time
	NUH	January to December *No postings will be arranged in March *Not more than 8 students at any one time
PATHOLOGY	NUH	January to December *Posting period should coincide with M4 Posting period *Not more than 2 students at any one time
	CFM	January to December *Maximum posting period: 2 weeks *Not more than 2 students at any one time

 

DEPARTMENT	HOSPITAL	PERIOD
PSYCHOLOGICAL MEDICINE	NUH	January to December *Not more than 2 students at any one time
	WH & IMH	January to December *Maximum posting period: 3 weeks *Not more than 2 students at any one time
SURGERY	AH	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 2 students at any one time
	CGH	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Not more than 5 students at any one time
	NUH	July to December; January to February * Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities *Maximum posting period: 3 weeks *Not more than 2 students at any one time
	SGH	January to December
	TTSH	July to December; January to February *Requests for postings outside stipulated dates will be on a case-by-case basis, as and when timing is appropriate to departmental activities